Recurring Invoices (No Accounting Package)

Follow

Audience: Accounting Manager

Summary: Reviews how to create recurring invoices to track bills that occur periodically (e.g. rent)

This article is for MineralTree users without an accounting package. 

If your MineralTree platform is connected to an accounting package, you should use the auto-schedule feature. Alternatively, you may also be able to create scheduled bills in your ERP, which will sync over to the MineralTree platform for payment. 

Create a Recurring Invoice

1. Log into MineralTree.

2. Click the Inbox icon at upper right.

3. Click the "create an invoice without a document" link.

4. Enter the vendor name.

Screen_Shot_2021-02-02_at_11.03.54_AM.png

5. Click the "scheduler" button to open the schedule pane.

6. In the "Starts On" box, enter a date (e.g. 3/4/19).

7. Click the "no end date" box, or enter an end date.

8. Click Save to save the schedule and the pane will disappear.

Screen_Shot_2019-03-04_at_8.33.38_AM.png

9. Enter an amount and click the Create button.

10. You should see a confirmation dialog that the invoice was created.

Screen_Shot_2019-03-04_at_8.43.04_AM.png

11. To find the scheduled invoices, click on your initials on the top right of MineralTree and select  "Recurring Invoices".

Screen_Shot_2021-02-02_at_11.07.53_AM.png

12. You should see the new schedule listed for this vendor.

13. Click the Invoices tab to see the first instance of this unpaid bill.

Screen_Shot_2021-02-02_at_11.15.26_AM.png

Moving forward, you should then see these invoices created in your MineralTree Invoices tab on the dates you have chosen. Please note that these bills are still subject to any invoice or payment approval processes you have in place, and must be processed for payment by an Accounting Manager as usual.

0 out of 0 found this helpful

Comments

2 comments
  • Where is the "scheduler" button? I tried to do this but couldn't find the button referenced in Step 5.

    0
    Comment actions Permalink
  • Thanks for the feedback, Chris. This article only applied to clients who use MineralTree without any accounting package -- I have edited the article to highlight that point. I know your company uses QuickBooks, so this article on auto-scheduled payments in MineralTree might help:

    https://mineraltree.zendesk.com/hc/en-us/articles/360002631012-Auto-Scheduling-Payments

    I have also added a link to that page in the article above.

    0
    Comment actions Permalink

Article is closed for comments.